This Privacy and Cookies Policy (“Policy“) relates to services Profile Group (“We” or “Us”) provides through its website and application Talentfinder (“Services” or “Talentfinder”) and it presents the basis on which the personal data collected from users, or that users provide to Us will be processed by Us.

Data protection is a priority for Us. For this reason, we want to make sure that you understand the types of data we treat, how and why we gather it, who we share it with, how long we store it, your rights, and how we protect it. We have done our best to be as clear as possible in this document. However, it is possible that you are not familiar with certain terms. With that in mind, please do not hesitate to contact us if you have any questions.

A. We are the Data Controller for the data of Users of the Website, and for the data of business contacts (Clients) and prospects of Profile Group.

As Data Controller:

  1. What types of data do We deal with?

We gather and process some or all these types of data:

  • Personal ID information, such as name;
  • Electronic ID information, such as email address, phone number, cookies;
  • Information about employment, such as employer, place of work, function;
  • Information about recruitment;
  • Information about how work is organised.
  1. How do We collect these data?

The data is collected in different ways:

  • Information can be provided by Users when they fill in a form on the Website;
  • Information can be provided by Users when they subscribe to our Services, when they send us material or when they request further information about our Services;
  • Information can be provided by Users asking for support (LiveChat, etc);
  • Information can be provided by Users when they visit our Website;
  • Personal and electronic ID information of Client’s employees can be given by the Client to set up an account in Talentfinder;
  • Personal and electronic ID information of prospects can be obtained from public sources, such as social media, company website…
  1. Why do We process your data?

This information is processed by Us to:

  • Gather, save, view and use the data, in order to provide our Services to our Clients;
  • Check and analyse the Website and application’s data to improve the Users’ experience both in a technical and content perspective;
  • Continuously improve the Services We provide;
  • Provide interesting information to (prospective) Clients about our Services;
  • Notify (prospective) Clients about changes or new functionalities of our Services.
  1. Who do We share this data with?

Users’ data is only shared with:

  • Members of staff working at Profile Group for Talentfinder;
  • Users themselves;
  • Profile Group’s subcontractors for Talentfinder, such as the hosting company, insofar as it is necessary for the fulfilment of their roles or if required by law;
  • Public authorities in circumstances where it is required by law.

We will endeavour to minimise such disclosure to only that reasonably necessary and, if possible, we will notify Users of such disclosure.

  1. How long do We keep your data?

The data is kept as long as is necessary to accomplish the goals for which the data was acquired and in accordance with our legitimate interests as Data Controller. However, in exceptional circumstances, the data may be kept longer if a legal and administrative monitoring demands that it is kept for longer.

  1. What are your rights?

By sending a dated and signed request (including electronically) by email to dpo@profilegroup.com or by standard post along with poof of ID, any User can get a free copy (including electronically) of his/her personal information from Profile Group, as well as being able to correct or delete incorrect or incomplete information, or limit how it is used, within 1 month of receipt of the request. All Users also have the right to transfer their data. After the deadline of 1 month, if there is no response or reaction from Profile Group, the User can assume that his/her request has been rejected.

If We have shared data with other parties, We will take all reasonable measures to inform these parties of the request to delete or correct or limit the usage the data.

If any User would like to make a complaint, he/she can do so by contacting the Autorité de Protection des Données, rue de la presse, 35 – 1000 Brussels.

  1. How do We protect your data?

We take appropriate technical and organisational measures to ensure the security of personal data, in particular against unauthorised handling and access, and will make every effort to make sure that these measures are as up-to-date as possible, given the state of knowledge, costs for implementation and the nature, scope, and purposes of the processing as well as the risks for the Users.

Users’ data is stored in a secured and fully compliant data centre in the Netherlands and processed in Belgium.

  1. Third party websites

Our Websites contain links to and from other websites (partners, Clients, job boards). These websites have their own privacy policy and we do not take any responsibility or liability for these.

  1. Cookies

Viewing a website belonging to Profile Group involves collecting personal data via cookies or similar technology.

What are cookies?

A cookie is a small text file saved by the browser on the user’s computer/smartphone/tablet when he/she visits websites. The use of cookies helps websites function as efficiently and simply as possible.

Each user manages and can control his/her own cookies at any time via his/her browser settings, and can delete them when leaving a website that he/she has visited. If a user disables cookies on his/her browser, he/she will be able to see some of the content of the Talentfinder’s website, but its optimum functioning may be affected.

What type of cookies are we talking about?

There are different kinds of cookies. Some are needed for the smooth functioning of a website, others are used to improve and/or simplify its use.

Strictly necessary cookies are essential for the functioning of this website. These cookies do not collect any information about the User that can be used for marketing purposes, and are essential for using this website. These cookies are exempt from the requirement for consent, in accordance with article 29 of the law on electronic communications dated 13 June 2005.

Functional cookies allowing us to save user connection details, secure the user’s connection to this website and provide real-time support (Live Chat). These cookies do not collect any information about the user that can be used for marketing purposes. These cookies are also exempt from the requirement for consent.

Authentication cookies allow users to sign in and access secure content. These cookies do not collect any information about the user that can be used for marketing purposes. These cookies are also exempt from the requirement for consent.

Performance cookies allow Us to collect information about how users navigate on this website and adapt and improve the User experience, if applicable. We are not able to identify Users using this type of cookie, and all the data collected by these cookies is handled anonymously. These cookies do not collect any information about the User that can be used for marketing purposes. These cookies are stored on the basis of consent provided by the User.

Targeting / third party cookies. We sometimes carry out advertising campaigns, some of which involve third parties, which may sometimes store cookies (or similar technology) to assess the success of the campaign, or to show a targeted advertisement to suit the interests of Users, or to limit the number of views per User. For example, links to social networking sites or videos hosted on YouTube are for third parties that might, if applicable, store cookies on this website. These cookies are stored on the basis of consent provided by the user.

If a User refuses the use of this type of cookie, only the pages and services that do not need these cookies can be shown, viewed and used. Parts of this website that technically allow the inclusion of third-party content – and so third-party cookies – will no longer be accessible and a message will inform Users of this.

A distinction should also be made between session cookies and persistent cookies.

Session cookies are automatically deleted from the User’s computer hard disk or browser memory when the User logs out and/or closes the browser.

Persistent cookies are stored on the User’s computer hard disk or browser memory for a limited period (minutes, days or years) after logging off or closing the browser.

The table below shows the cookies used on this website and the cookies used by third parties in detail.

Name of the cookieDomain using the cookiePurpose of the cookieDurability of the cookieCategory
_zkmid www.talentfinder.be Provides live chat functionality for supportSessionFunctional
_ga www.talentfinder.beUsed to distinguish unique users by assigning a randomly generated number as a client identifier. It is included in each page request in a site and used to calculate visitor, session and campaign data for the site analytics reports.2 yearsPerformance
_gid www.talentfinder.beStores and updates a unique value for each page visited.1 dayPerformance
_icl_current_language     www.talentfinder.beStores a language value for the website.SessionStrictly necessary
WordPress_test_cookie www.talentfinder.beTests whether or not the browser has cookies enabled.SessionStrictly necessary
Wp-settings-3 www.talentfinder.beUsed to customize the site interface.1 yearPerformance
gadwp_ir_default_dimension   gadwp_ir_default_metric gadwp_ir_default_swmetric gadwp_wg_default_dimension gadwp_wg_default_metric gadwp_wg_default_swmetric www.talentfinder.beUsed to collect information about how visitors use the site. The information is used to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where vistors have come to the site from and the pages they visited.1 yearPerformance
cookie_notice_accepted www.talentfinder.beThis cookie remembers the user’s choice regarding the use of cookies.1 monthFunctionality

Legislation regarding privacy can sometimes be adapted and improved, so this document is also subject to change. Profile Group therefore recommends that you consult it regularly if you visit its websites, and will make sure that any changes, modifications and adaptations are clearly marked.

B. We are also a Data Processor for personal data of Candidates who apply for a job at our Clients, and We process these personal data on behalf of those Clients that are using our Services for recruitment purpose. When a Candidate applies for a Client’s job, the Client’s disclaimer will apply to the Candidate.

Last updated December 2018